Microsoft Teams has a recording function – here’s how to use it:
- Start or join the meeting.
- Go to the meeting controls and select More options (the three-dot symbol) > Start recording. Everyone in the meeting will be notified that it is being recorded, and a notification will be posted in the chat as well.
- To stop recording, go to the meeting controls and select More options > Stop recording.
After the call is done, the recording is then processed (which can take some time). Once the processing is complete, it will be saved to Microsoft Stream, and a notification will be sent to the user that started the recording.
Teams also provide an automatic transcription feature, so that you can playback meeting recordings with closed captions and search for important discussion items in the transcript.
How To Run A Virtual Meeting With Microsoft Teams
Every year, we hear more about remote work and virtual meetings.
A lot of businesses have been moving in a remote-friendly direction, and that process has been drastically speeding up due to the COVID-19 pandemic. Even companies that had never planned to operate remotely have been forced to transition very quickly.
Let’s just say it can be… an adjustment.
What exactly is a virtual meeting, anyway?
Simply put, a virtual meeting is a meeting that happens online rather than face-to-face.
Meeting attendees can be spread across the world or in the same building—the main thing is that they’re connecting in a virtual environment.
What kinds of virtual meetings are there?
Depending on your needs as a business, you’ve got a few virtual meeting options.
A teleconference is when remote participants dial-in to a common conference call. It’s an audio-only meeting.
These work best for small group meetings where each person will have a chance to be heard on the call.
The benefit of teleconferencing is that there’s generally less tech involved compared to other types of virtual meetings. However, you miss out on being able to see people’s reactions and body language.
Video conferencing software like Microsoft Teams gives you both audio and video options, so participants can hear and see each other. It’s a face-to-face meeting without actually being face-to-face.
The major benefit here is that you can pick up on both audio cues as well as visual cues, like your team’s body language. Being able to see everyone also makes things seem a lot more personal.
Think of web conferencing as being “hands-on” in the virtual sense. You can host presentations, collaborate on a project, and conduct training. The main idea is to allow the team to work together on something at the same time.
You might hear web conferencing used interchangeably with webinars, but they’re not the same thing.
The word “webinar” is a combination of the words “web” and “seminar.” It’s a type of web conferencing that’s set up to educate participants, like a seminar.
It tends to be a one-way communication method (with the exception of a possible Q&A period at the end), while web conferencing is multi-way communication.
What are the advantages of virtual meetings with Microsoft Teams?
Virtual meetings open the door for a lot of options that may not usually be possible because of geographical limitations.
Team members across the globe
With remote work, you’re no longer limited to only working with people who are local. You can build up your dream team with the best talent across the country and maybe even the world. All that’s needed is an internet connection.
No travel costs
Sometimes, you may want to fly a team member in to work on a project. Or maybe you need to work more collaboratively with an external consultant.
Microsoft Teams and remote collaboration help limit how many times that’s necessary, saving you a good sum of money.
Access to more customers
Depending on what kind of business you have, you can gain customers and clients outside of your area. Having communication access to people around the world opens up a lot more opportunities to gain customers and in turn, revenue.
Another advantage that comes with Microsoft Teams is the flexibility around time. Without the commute time or needing to be physically present for a meeting, it becomes much easier to find a time that works for everyone.
Having the flexibility to work with people’s lives instead of against them helps to create a more positive work experience for everyone involved.
There are some situations that you just can’t predict as a business owner. For most people, epidemics fall under this category.
With the COVID-19 pandemic currently impacting Ontario, saying that things have changed is an understatement. Everything is different. Grocery shopping, school, seeing friends and family, weekends—everything.
And that includes the workplace. With the government ordering most offices to close, a lot of businesses have no option but to shut down.
Having the option to move your company online through Microsoft Teams and remote work provides some stability and security in a time where everything is uncertain.
Just for fun, if you’re looking to show some personality in your Microsoft Teams meeting you may want to consider using one of the backgrounds found here.