Import email, contacts, and calendar from an Outlook .pst file

22 Feb
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Import email, contacts, and calendar from an Outlook .pst file

Outlook 2016 Office for business Outlook 2013 Office 365 Small Business Outlook 2010 Outlook 2007

There are several reasons why you might want to import Outlook items from an Outlook Data File (.pst).

  • You want to move Outlook items from one email account to another email account
  • You want to move Outlook items from one PC to another PC
  • You want to move Outlook items from PC to Mac or Mac to PC
  • You want to move Outlook items between local folders and an IMAP or Exchange server.

Import Outlook items from a .pst file in Outlook for PC

These instructions assume you’ve already exported your Outlook email, contacts, and calendar from another instance of Outlook, and now you want to import them to Outlook.

  1. At the top of your Outlook ribbon, select File.
    Import email, contacts, and calendar from an Outlook .pst file - Office Support Durham Region

    This is what the ribbon looks like in Outlook 2016.

    If your ribbon doesn’t have a File option in the top left corner, you aren’t using an Outlook app installed on your computer.

  2. Select Open & Export > Import/Export. This starts the Import/Export wizard.
    Import all of your Outlook email, contacts Oshawa Computer Support

    Choose Open & Export, and then choose Import/Export.

  3. Select Import from another program or file, and then click Next.
    Import From .PST Get Help In Oshawa

    Import and Export Wizard Outlook

  4. Select Outlook Data File (.pst) and click Next.
  5. Browse to the .pst file you want to import. Under Options, choose how you want to deal with emails and contacts, then choose Next.
    Choose Outlook .PST file.

    Choose the .pst file you want to import.

  6. If a password was assigned to the Outlook Data File (.pst), enter the password, and then click OK.
  7. If you’re importing the contents of your .pst file into your Office 365 mailbox, choose that mailbox here.

    If you’re NOT importing into your Office 365 mailbox, choose Import items into the current folder. This imports the data into the folder currently selected.

    Choose Mailbox

    To import your email, contacts, and calendar to your Office 365 mailbox, choose that mailbox here.

  8. Choose Finish. Outlook starts importing the contents of your .pst file immediately. When the progress box disappears, the import is finished.

    If you’re importing your .pst file to your Office 365 mailbox, you may see a message that it’s trying to connect with Office 365. This happens when the Internet connection is interrupted, even for a moment. Once your Internet connection is re-established, Outlook will continue importing the .pst file.

    [wow-icons lib=im name=icomoon-mail2 color=”#a8d84e” size=”lg” align=”alignleft”] If you want to retrieve only a few emails or contacts from an Outlook Data File (.pst), you can open the Outlook Data File, and then, in the navigation pane, drag and drop the emails and contacts from .pst file to your existing Outlook folders.

 

 

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